Parse Documents to Airtable
Extract structured data from PDFs, emails, and documents directly into your Airtable bases. Build powerful databases without manual data entry.
Build Smart Databases from Documents
The Airparser + Airtable integration combines AI document extraction with Airtable's powerful database features. Automatically extract data from documents and create structured, relational records in your Airtable bases.
Perfect for CRM systems, project management, inventory tracking, applicant databases, and any workflow that requires organized, searchable data extracted from documents.
Why Airparser + Airtable?
Popular Use Cases
CRM & Lead Management
Extract contact information from business cards, emails, and forms to build a comprehensive CRM database with linked companies, deals, and communication history.
Applicant Tracking System
Parse resumes and applications to create candidate profiles with skills, experience, education, and automatically link to job openings.
Inventory & Asset Management
Extract product information, serial numbers, and specifications from purchase orders and invoices to maintain accurate inventory databases.
Contract & Document Management
Parse contracts to extract parties, terms, dates, and values. Build a searchable database with automatic renewal reminders.
Real Estate Database
Extract property details from listings and create searchable databases with photos, prices, features, and agent information.
Financial Records Management
Parse invoices and receipts to build financial tracking databases with vendor relationships, payment status, and expense categories.
Powerful Airtable Features
Linked Records
Automatically link extracted data to existing records across tables - perfect for relational databases.
Attach Source Files
Include original document files as attachments in your Airtable records for reference.
Custom Views
Create filtered views, kanban boards, calendars, and galleries from your extracted data.
Airtable Automations
Trigger Airtable automations when new records are created from parsed documents.
Field Types
Map extracted data to any Airtable field type - single select, multi-select, dates, numbers, URLs, emails.
Team Collaboration
Share bases with your team, assign records, add comments, and collaborate on extracted data.
How It Works
1. Extract Data
Airparser AI extracts structured data from your documents with 99% accuracy.
2. Map Fields
Map extracted fields to your Airtable columns and configure record creation rules.
3. Build Database
New records are created automatically with all extracted data and relationships.
Connect via Automation Platforms
Via Zapier
Use Zapier for simple, no-code setup. Perfect for basic workflows and quick integration.
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Via Make
Use Make for advanced workflows with conditional logic, data transformation, and linked records.
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Via n8n
Use n8n's native integration for self-hosted workflows with complete data control.
Learn more →Example: Resume Tracking System
Candidate submits resume via email or application form
Name, email, phone, skills, experience, education
New candidate record with all extracted fields
Automatically link candidate to relevant job posting
Original resume PDF attached to Airtable record
Hiring manager receives Slack notification with candidate details
Frequently Asked Questions
Do I need a paid Airtable account?
Airtable's free plan works great for getting started. For advanced features like automations and more records, you may need a paid plan as you scale.
Can I link extracted data to existing records?
Yes! Using Make or Zapier, you can search for existing records and create links. For example, link invoices to existing vendor records automatically.
Can I update existing records instead of creating new ones?
Absolutely! Configure your workflow to search for matching records (by ID, email, etc.) and update them with newly extracted data.
How do I handle duplicate records?
Set up deduplication rules in your workflow. Search for existing records by key fields (email, invoice number, etc.) before creating new ones.
Can I attach the original document to the record?
Yes! Both Zapier and Make support adding file attachments to Airtable records. The original PDF, image, or document will be attached.
What field types are supported?
All Airtable field types are supported: single line text, long text, attachments, checkboxes, multiple select, single select, date, phone, email, URL, number, currency, and linked records.
Can I trigger Airtable automations?
Yes! When new records are created from parsed documents, they can trigger Airtable's built-in automations for notifications, updates, or further processing.
How do I handle multi-select fields?
If Airparser extracts multiple values (like skills from a resume), you can configure your workflow to properly format them as Airtable multi-select values.
Build Powerful Databases from Documents
Start extracting documents to Airtable automatically. Free trial, no credit card required.
