AI Automotive Parser: Dealer Lead Emails & Documents
Turn dealer lead emails, including ADF XML, into rows in your CRM or Google Sheets. Upload your first email and Airparser suggests the fields and parses it. Service records and vehicle documents work too.
Dealer Lead Emails and ADF XML, Parsed Automatically
Dealerships get leads by email all day: enquiries from marketplaces such as CarGurus, Cars.com, AutoScout24 and mobile.de, web-form submissions, and ADF XML (Auto-lead Data Format) messages, the standard format automotive CRMs use to exchange leads. Every lead has to be typed or pasted into a CRM or spreadsheet before anyone can follow up.
Airparser reads each lead email and turns it into data: buyer name, phone and email, the vehicle of interest, stock number or listing, lead source and message. When an email carries ADF XML, Airparser extracts its fields too. Send the result to your CRM, Google Sheets or any app through webhooks, Zapier, Make or n8n.
How It Works
- Forward lead emails to your Airparser inbox, manually or with an automatic rule
- Upload the first email: Airparser suggests the fields and parses it
- Adjust the schema if needed: rename, add or remove fields
- Turn on XML extraction in the inbox settings to read ADF XML data in emails
- Send every new lead to your CRM through webhooks, Zapier, Make or n8n
Every new lead is parsed the same way, so sales teams spend their time following up on leads instead of typing them in.
What is an AI Automotive Parser?
An automotive parser reads dealer lead emails and vehicle documents and turns the details inside them into structured data. Instead of copying buyer details, vehicle numbers or service costs into a CRM or spreadsheet by hand, you choose the fields once and every new email or document is filled in for you.
Airparser uses LLM and vision models to read emails, ADF XML, PDFs and scans, and extracts key information such as:
- Buyer contact details and message from lead emails
- Vehicle of interest, stock number and price
- ADF XML lead data from emails
- Vehicle identification numbers (VIN)
- Service records and maintenance history
- Parts and labor costs
- Ownership and registration information
- Insurance and warranty details
Transform Your Automotive Document Processing
Process Any Automotive Document
Documents work the same way: upload one and Airparser suggests the fields and parses it. No templates to build.
Service Records
Extract data from service invoices and maintenance records
Vehicle Titles
Process vehicle titles and registration documents
Parts Invoices
Extract parts and labor information from invoices
Insurance Documents
Process insurance policies and claim documents
Dealer Lead Emails & ADF XML
Marketplace enquiries, web-form leads and ADF XML messages
Complete Automotive Data Extraction
Extract Every Detail
Vehicle Information
VIN, make, model, year, mileage, color, license plate
Service Details
Service date, type, parts used, labor hours, technician
Financial Data
Parts cost, labor cost, tax, total amount, payment method
Customer Information
Customer name, contact, address, vehicle owner details
Warranty & Insurance
Warranty information, insurance policy numbers, coverage
Sample Extracted Data:
{
"vehicle": {
"vin": "1HGBH41JXMN109186",
"make": "Honda",
"model": "Civic",
"year": "2020",
"mileage": "45,000",
"license_plate": "ABC-1234"
},
"service": {
"date": "2024-01-15",
"type": "Oil Change & Inspection",
"technician": "John Smith",
"labor_hours": "1.5"
},
"parts": [
{
"part_name": "Engine Oil Filter",
"part_number": "OF-12345",
"quantity": "1",
"price": "$12.99"
},
{
"part_name": "Synthetic Oil 5W-30",
"part_number": "OIL-5678",
"quantity": "5",
"price": "$29.95"
}
],
"costs": {
"parts_total": "$42.94",
"labor_total": "$75.00",
"tax": "$9.44",
"total": "$127.38"
},
"customer": {
"name": "Jane Doe",
"phone": "+1 (555) 123-4567",
"email": "[email protected]"
}
}Automotive Document Parsing Use Cases
Auto Repair Shops
Automate service record processing and invoice data entry for faster customer service.
Dealerships
Extract buyer details and the vehicle of interest from lead emails and ADF XML messages and send them to your CRM. Titles, registrations and sales documents can be read the same way.
Insurance Companies
Process vehicle documents and claims for faster insurance processing.
Fleet Management
Extract service records and maintenance data for fleet tracking and management.
System Integration
Send parsed data to your CRM, spreadsheets and other systems through webhooks, the API, Zapier, Make and n8n.
Parts Inventory
Extract parts information from invoices for inventory management and tracking.
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