AI Lead Capture Email Parser
Automatically extract lead information, contact details, and inquiry data from emails using AI.
Why Automate Lead Data Extraction?
Managing leads is crucial for any business. Extracting data from emails and forms manually can take a lot of time and lead to errors.
Manual data entry has limitations:
- It's time-consuming
- Errors can happen
- It slows down follow-ups with leads
Automation solves these problems. By using Airparser, you can extract lead data quickly and send it directly to your CRM. This ensures your sales team has up-to-date information to act on.
What is Airparser?
Airparser is an advanced LLM-powered document parser. It can extract data from almost any document, including emails, PDFs, and even handwritten notes. No matter the format or layout, Airparser handles it seamlessly. For example, it can parse invoices from multiple vendors, each with a different design.
Key Features of Airparser:
- Custom Extraction Schema: Define the fields you need, and Airparser extracts the data.
- Supports All Formats: Emails, PDFs, forms, and more.
- Integration Options: Export data to 7,000+ apps via Zapier and Make.
- Advanced Tools: Use APIs and webhooks for custom workflows.
- Inbox for Documents: Forward documents to Airparser, and it does the rest.
Airparser's custom AI technology uses LLM and vision models to process lead emails like a sales professional would, automatically identifying and extracting key information such as:
- Contact name and email address
- Phone numbers and company information
- Inquiry type and message content
- Budget and project requirements
- Timeline and urgency indicators
- Source and referral information
Transform Your Lead Capture Process
Complete Lead Data Extraction
Extract Every Lead Detail
Contact Information
Name, email, phone, company, job title, LinkedIn profile
Company Details
Company name, industry, size, website, location
Inquiry Information
Message content, inquiry type, product interest, questions
Budget & Requirements
Budget range, project scope, timeline, urgency
Lead Scoring Data
Lead source, referral info, engagement level, priority
Sample Extracted Data:
{
"contact": {
"name": "Sarah Johnson",
"email": "[email protected]",
"phone": "+1 (555) 123-4567",
"company": "Tech Solutions Inc.",
"job_title": "Marketing Director",
"linkedin": "linkedin.com/in/sarahjohnson"
},
"inquiry": {
"type": "Product Inquiry",
"message": "Interested in learning more about your document parsing solution",
"budget": "$10,000 - $25,000",
"timeline": "Within 30 days",
"urgency": "High"
},
"source": {
"referral_source": "Website contact form",
"campaign": "Q1 Marketing Campaign",
"landing_page": "www.example.com/pricing"
}
}Try it on sample lead emails
Four lead emails, and the results to expect
Download an email, forward it to your own inbox and compare your result with the one below. The emails are invented, so every name, phone number and address is fictional, and each one has something that often goes wrong when leads are copied by hand or read with fixed templates.
US car marketplace lead
A labelled block of contact details, a price with a dollar sign and a thousands comma, and two other phone numbers (the dealer's sales team in a quoted reply, the marketplace support line) that must not be taken for the customer's.
Show the email
Subject: New lead from CarMarket: 2020 Honda Accord Sport From: CarMarket <[email protected]> To: [email protected] Date: Tue, 27 Oct 2026 11:31:09 -0400 New lead from CarMarket: 2020 Honda Accord Sport Name: Derek Whitfield Phone: (555) 010-8841 Email: [email protected] Vehicle: 2020 Honda Accord Sport, 41,200 miles Price: $24,950 Stock #: HA-77310 Message: Hi, I saw the Accord on CarMarket. Is the price negotiable? Thanks, Derek On Mon, Oct 26, 2026, Lakeview Honda wrote: > Thanks for your interest! Call our sales team at (555) 010-5000 any time. Questions about this lead? CarMarket support: (555) 010-0100.
Extracted fields
- item_of_interest
- 2020 Honda Accord Sport, 41,200 miles
- lead_email
- [email protected]
- lead_name
- Derek Whitfield
- lead_phone
- (555) 010-8841
- listing_reference
- HA-77310
- message
- Hi, I saw the Accord on CarMarket. Is the price negotiable? Thanks, Derek
- price
- 24950
French car lead
Labels in French, a price with a thin space as thousands separator (21 900 €) and a French phone number written in pairs.
Show the email
Subject: Nouvelle demande pour Peugeot 308 SW (annonce n° 7741205) From: AutoPlus <[email protected]> To: [email protected] Date: Mon, 26 Oct 2026 18:47:55 +0100 Nouvelle demande pour Peugeot 308 SW (annonce n° 7741205) Nom : Camille Dubois Téléphone : 06 39 98 31 27 E-mail : [email protected] Véhicule : Peugeot 308 SW GT, 2021, 38 400 km Prix : 21 900 € Annonce n° : 7741205 Message : Bonjour, le véhicule est-il toujours disponible ? Serait-il possible de venir le voir samedi matin ?
Extracted fields
- item_of_interest
- Peugeot 308 SW GT, 2021, 38400 km
- lead_email
- [email protected]
- lead_name
- Camille Dubois
- lead_phone
- 06 39 98 31 27
- listing_reference
- 7741205
- message
- Bonjour, le véhicule est-il toujours disponible ? Serait-il possible de venir le voir samedi matin ?
- price
- 21900
Spanish property lead
Labels in Spanish, a price with dots as thousands separators (245.000 €), accents, an international phone number and a listing reference.
Show the email
Subject: Nueva consulta sobre Piso en calle Mayor 45, Valencia (ref. 31807) From: CasaBuscador <[email protected]> To: [email protected] Date: Tue, 27 Oct 2026 20:03:12 +0100 Nueva consulta sobre Piso en calle Mayor 45, Valencia (ref. 31807) Nombre: Lucía Fernández Teléfono: +34 612 55 01 87 Correo: [email protected] Inmueble: Piso, calle Mayor 45, 46001 Valencia, 3 hab., 92 m² Precio: 245.000 € Referencia: 31807 Mensaje: Buenas tardes, me interesa el piso. ¿Podría visitarlo el jueves por la tarde? ¿Acepta hipoteca?
Extracted fields
- item_of_interest
- Piso, calle Mayor 45, 46001 Valencia, 3 hab., 92 m²
- lead_email
- [email protected]
- lead_name
- Lucía Fernández
- lead_phone
- +34 612 55 01 87
- listing_reference
- 31807
- message
- Buenas tardes, me interesa el piso. ¿Podría visitarlo el jueves por la tarde? ¿Acepta hipoteca?
- price
- 245000
Lead forwarded by a salesperson
The first lines are the salesperson's own note with their phone number and first name; the real lead is in the forwarded block below, and the sender in the email header is not the customer.
Show the email
Subject: Fwd: New enquiry: 2020 Mazda CX-5 Grand Touring From: Mike Ostrowski <[email protected]> To: [email protected] Date: Tue, 27 Oct 2026 15:42:20 -0400 Hi Dana, please call this customer today. My cell is (555) 010-2255. Mike ---------- Forwarded message ---------- From: AutoNest <[email protected]> Date: Tue, 27 Oct 2026 at 15:10 Subject: New enquiry: 2020 Mazda CX-5 Grand Touring New enquiry Name: Elena Petrova Phone: (555) 010-7713 Email: [email protected] Vehicle: 2020 Mazda CX-5 Grand Touring Price: $27,300 Stock #: C1180 Message: I'd like a test drive this week. Is the sunroof original?
Extracted fields
- item_of_interest
- 2020 Mazda CX-5 Grand Touring
- lead_email
- [email protected]
- lead_name
- Elena Petrova
- lead_phone
- (555) 010-7713
- listing_reference
- C1180
- message
- I'd like a test drive this week. Is the sunroof original?
- price
- 27300
Result: what Airparser returned for each email through its API, shown unedited. Field names and formats (prices as plain numbers) come from the schema used for this run; yours follow the schema you define. Check extracted values before you use them.
Set up an inbox with fields like these and forward one of the sample emails to it, or go straight to your own leads.
Parse your first lead emailHow Airparser Works
Airparser uses AI to analyze and extract key data points. Here's how it works:
- Set Up a Schema: List the fields you want to extract, like name, email, or phone number.
- Forward Documents: Send emails or forms to your Airparser inbox.
- Automate: Use Zapier or Make to connect Airparser to your CRM.
Airparser can handle complex layouts, including handwritten notes and tables.
Connecting Airparser to Your CRM
Exporting data to your CRM is easy with Zapier or Make. Here's a quick step-by-step process.
Step 1: Configure Airparser
Set up a parsing schema to extract lead data. You can include fields like:
- • Full Name
- • Email Address
- • Company Name
- • Phone Number
Step 2: Set Up Automation
Use Zapier or Make to create a workflow. For example:
- • Trigger: A new email or document arrives in Airparser.
- • Action: Send the extracted data to your CRM, such as Pipedrive or HubSpot.
Step 3: Test and Deploy
Run tests to ensure data flows smoothly. Once it works, your process is automated.
Benefits of Using Airparser for Lead Management
Time Savings
Focus on selling instead of data entry. Automate the entire lead capture process.
Accuracy
Reduce errors with AI-driven extraction. Get clean, structured data every time.
Flexibility
Adapt Airparser for any business need. Works with emails, forms, PDFs, and more.
Integration
Connect with tools you already use, like CRMs and project management platforms.
Who Should Use Airparser?
Sales Teams
Quickly access lead data and close deals faster. Automatically add leads to your CRM.
Marketing Teams
Manage form submissions and campaign leads efficiently. Never miss a lead.
Small Businesses
Automate workflows and save time. Focus on growing your business instead of data entry.
If you work with forms, emails, or documents regularly, Airparser can simplify your processes.
What our customers say
