GDPR-compliant document parsing for regulated industries
Airparser extracts structured data from your documents without sending them to AI models under uncontrolled terms. GDPR compliant by default — with encryption, configurable retention, audit trails, and a DPA.
Why document parsing is a GDPR risk — and how to manage it
Document parsing almost always involves personal data. Invoices contain customer names and addresses. Resumes contain candidate details. Contracts contain party information. KYC documents contain identity data.
When you send these documents to an AI model — via ChatGPT, Claude, or a raw API call — several questions arise that GDPR requires you to answer:
Who is the data processor?
Under GDPR, any service that processes personal data on your behalf must sign a Data Processing Agreement (DPA). Many generic AI APIs don't offer this — or offer terms that aren't compatible with EU requirements.
Where is data stored and for how long?
GDPR requires you to know where personal data goes and to limit retention to what's necessary. With a generic LLM API, data retention and storage jurisdiction are controlled by the provider.
Is the data used to train models?
Some AI providers use API data to improve their models by default. Under GDPR, using personal data for model training requires a clear legal basis and often explicit consent.
Can you demonstrate compliance to auditors?
Enterprise customers and regulated industries need audit trails — logs showing what data was processed, when, and how. A chat-based workflow doesn't produce these records.
How Airparser handles GDPR compliance
Data Processing Agreement (DPA)
Airparser provides a signed DPA for enterprise customers, establishing the legal framework for processing personal data under GDPR Article 28. Available on request for Business and custom plans.
AES-256 encryption at rest and TLS 1.2+ in transit
All documents and extracted data are encrypted with AES-256 at rest and TLS 1.2 or higher in transit. Data is never stored unencrypted at any point in the processing pipeline. Object storage uses encrypted Amazon S3.
Configurable data retention
Set automatic deletion policies per inbox — delete documents and extracted data after 1 day, 7 days, 30 days, or never store them at all. Retention is enforced automatically.
No training on your data
Your documents are never used to train or improve AI models — by Airparser or its underlying model providers. This is a firm policy, not a default that needs to be opted out of.
Audit trail
Every document processed is logged with timestamps, extraction results, and delivery status. Logs are available via the dashboard and API for compliance review.
Standard Contractual Clauses (SCCs) for international transfers
Airparser's primary infrastructure is hosted in the United States (Amazon S3, Google Cloud Platform, DigitalOcean). For EU customers, data transfers are covered by Standard Contractual Clauses (SCCs) — the GDPR-approved mechanism for lawful cross-border data processing.
Limited, vetted subprocessors
Only a minimal set of vetted subprocessors is used: cloud hosting (Amazon S3, Google Cloud, DigitalOcean), payments (Stripe), support (Crisp), and AI services (OpenAI, Anthropic). Only the minimum necessary data is shared with each. Full subprocessor list available on request.
Industries that require GDPR-compliant document parsing
Finance & accounting
Invoice processing, bank statement extraction, financial document parsing for audit and reconciliation workflows.
Invoices · Bank statements · Financial reports
Legal & contracts
Contract data extraction, clause analysis, and document review for law firms and in-house legal teams.
Contracts · NDAs · Court documents
Healthcare
Patient form processing, insurance document extraction, and clinical data capture with strict data handling.
Patient forms · Insurance docs · Referrals
KYC & identity
Identity document extraction for onboarding, AML workflows, and customer verification at scale.
Passports · ID cards · Proof of address
HR & recruiting
Resume parsing and employee document processing with candidate data protection requirements.
Resumes · Employment contracts · Offer letters
Logistics
Shipping document extraction for supply chains operating across multiple jurisdictions and regulatory frameworks.
Bills of lading · Customs docs · Manifests
Airparser vs. generic LLM API — compliance comparison
| Compliance requirement | Generic LLM API | Airparser |
|---|---|---|
| Data Processing Agreement (DPA) | ✗ | ✓ |
| AES-256 encryption at rest | Varies | ✓ |
| TLS 1.2+ encryption in transit | Varies | ✓ |
| Configurable data retention (1–180 days) | ✗ | ✓ |
| No training on your data | ✗ | ✓ |
| Audit trail / processing logs | ✗ | ✓ |
| Standard Contractual Clauses (SCCs) | Varies | ✓ |
| Per-document deletion on request | ✗ | ✓ |
| Limited vetted subprocessors | ✗ | ✓ |
Parse documents with confidence — GDPR compliant by default
Free trial — 30 documents included. DPA and security documentation available on request.
